Holiday clubs and camps
Holiday club and camp software
Enrol children for a few busy weeks without drowning in forms. Parents register and sign on their phones, you check children in and out, and each family gets one statement.
What changes
Short seasons, a lot of paperwork
One form per child
Parents give contact details, medical notes and consent on their phone, and sign with a finger.
A waiting list when you are full
Popular weeks fill up. Families join the waiting list in the order they enquired.
Check-in and safe pick-up
A QR pass and verified collectors, so each child leaves with the right person.
Medical details on hand
Allergies show for staff, and incidents and medicine are logged as they happen.
Photos with consent
Share photos with parents who have agreed, and keep social media choices on record.
One statement per family
Siblings share an account, so a parent sees one balance for the whole holiday.
Your modules
Modules that suit holiday clubs and camps
Take any combination. HiDay is modular, so you only pay for the modules you use.
Enrolment and waiting list
Registration forms parents sign on a phone, with a waiting list for full weeks.
Learn moreAttendance and pick-ups
Daily register, QR check-in and out, and verified collectors.
Learn moreChildren and families
Medical notes, allergies and consents for every child.
Learn moreFees and statements
One account per family and a single statement.
Learn moreAnnouncements and events
Notices to every parent, such as a change to the programme.
Learn moreCompliance and POPIA
POPIA consent and staff certificates in one place.
Learn moreDay to day
How a holiday club uses HiDay
- 1
Open registration
Share your registration form. Parents fill it in and sign on their phones.
- 2
Run each day
Check children in, take the register and log incidents and medicine as they happen.
- 3
Wrap up
Send one statement per family, and share photos from the week with the parents who agreed.
Questions
Holiday clubs and camps: common questions
We only run a few weeks a year. Can we still use HiDay?
Tell us how long you run and which modules you need, and we will quote for that. See how pricing works.
Can parents register on their phones?
Yes. Parents complete the form and sign by drawing with a finger, with nothing to install.
Can we keep a waiting list?
Yes. Each full group keeps its own waiting list, in the order families enquired.
Can siblings share one account?
Yes. Siblings share one family account, so a parent sees one balance.
See it with your own set-up
WhatsApp us and we will walk you through it, using your classes and your fee structure.