Aftercare centres
Aftercare software for South African centres
Know who is in the building, who may collect each child, and what every family owes, without a paper register or a WhatsApp group to check.
What changes
The parts of aftercare that go wrong on paper
A register that is always current
See who is in right now, by group, and who is not coming and why. Start an emergency roll-call in one tap.
Safe, fast pick-up
Parents show a QR pass at the gate. Only approved, ID-verified collectors can take a child home.
Plans that change
A parent adds a one-time collector from their phone when the usual plan falls through.
Fees without chasing
One account per family, extra days and late pick-up fees on the statement, and a pay-now link.
Incidents and medicine
Written when they happen, signed by the parent on their phone and kept in a register.
News for every family
Send a notice to the whole centre or one group, and ask parents to RSVP to outings.
Your modules
Modules that suit aftercare centres
Take any combination. HiDay is modular, so you only pay for the modules you use.
Attendance and pick-ups
The core of aftercare: live roll-call, QR pick-up passes and incident reports.
Learn moreFees and statements
Family accounts with extra days and late pick-up fees, and monthly statements.
Learn moreChildren and families
Allergies, medical notes, consents and approved collectors for every child.
Learn moreAnnouncements and events
Notices, event RSVPs and a shared calendar.
Learn moreEnrolment and waiting list
Registration forms parents sign on a phone, and a waiting list for full groups.
Learn moreCompliance and POPIA
Staff certificates and POPIA consent records, with expiry reminders.
Learn moreDay to day
How an aftercare centre uses HiDay
- 1
Register the children
Parents complete one form with medical details, consent and who may collect.
- 2
Run the afternoon
Check children in, take the register and log any incident or medicine as it happens.
- 3
Close the month
Run the statements once a month, with extra days and late pick-ups already on them.
Questions
Aftercare centres: common questions
Can parents collect with a QR pass?
Yes. Each pick-up pass is valid for a set window on one day and works once. Parents can also add a one-time collector from their phone.
Can we bill for extra days and late pick-ups?
Yes. Extras such as extra days and late pick-up fees can be added to a family’s account and show on the statement.
Do we need daily reports?
Only if you want to send parents a daily note. Daily reports is a separate module, so you can leave it out and pay only for what you use. See how pricing works.
Does it work for holiday programmes too?
Yes. See holiday clubs and camps.
See it with your own set-up
WhatsApp us and we will walk you through it, using your classes and your fee structure.