Dashboard and insights
A live dashboard for creche and preschool owners
See occupancy, fees collected, arrears, attendance and new enquiries on one screen, with a short list of what needs your attention today. No spreadsheets and no month-end surprises.
At a glance
The numbers an owner checks first
They update as invoices, payments and attendance are captured, so you are looking at today and not last month.
Occupancy
Seats filled in every class, the open seats, and what those seats are worth in monthly fees.
Fees collected
Collected against invoiced this month, plus your on-time collection rate over the last 12 months.
Arrears
Which accounts owe, how much and for how long, with the oldest balances flagged.
Attendance today
How many children are in the building right now, class by class.
Enquiries
New enquiries in the last 30 days and how many of them became enrolments.
Needs attention
Certificates about to expire, invoices over 60 days, full classes with a waiting list and missing photo consents.
Insights
See how the school is trending
The insights page looks back over the year, so you can plan fees and staffing with facts instead of a feeling.
- Collections and arrears over the last 12 months
- Enquiries and how many became enrolments
- Occupancy by class and the fees your open seats are worth
- Re-registration results: returning, leaving and open seats for next year
Access
Only the right people see it
Money and staff records are for owners and managers. Teachers never see them.
- Owners and managers see the dashboard
- Teachers see their own class and nothing else
- Access is checked on the server, not just hidden on screen
- A log shows who viewed or changed what
Questions
Dashboard and insights: common questions
What does the dashboard show?
Occupancy by class, fees collected against invoiced, arrears, today’s attendance, new enquiries and a short list of things that need attention, such as expiring certificates and overdue accounts.
Who can see the dashboard?
Owners and managers. Teachers only see their own class, and parents only see their own children.
Is it live or month-end?
It updates as invoices, payments, attendance and enquiries are captured, so it shows where the school is today.
Is the dashboard part of Daily Reports?
Owner insights are part of the Full Suite. Daily Reports focuses on the classroom and parents.
See it with your own school’s set-up
WhatsApp us and we will walk you through it, using your classes and your fee structure.